Sales invoices

The Sales invoices API is a background functionality of a web client at Profit365 > Sales > Invoices.

Content:

List invoices
Create new invoice
Update invoice
Invoice data
Get an invoice printout

Resource information

Url	`https://api.profit365.eu/1.6/sales/invoices`
Authentication	required
Access level	company
Response	JSON / XML
Class	Business entity

List invoices

A view is currently only way how to list invoices. Before getting involved, read more about the view. Invoices view contains general data joined with partners, ordners and accounts; also balance to date and some more. A pagination is used.

Url https://api.profit365.eu/1.6/sales/invoices/{page}

Method GET

Params

{page} optional

A page number of result set. Default page number is 1 and default page size is 50.

Example https://api.profit365.eu/1.6/sales/invoices/1

Create new invoice

Creating an invoice is a advanced process. Profit 365 has to keep accounting, tax (or legal) and system integrity and consistency of an invoice. It is ensured by several built-in routines which are executed or excluded from execution based on uploaded data.

We have selected two main cases which describe the diference best.

Records of invoices. You upload invoices that have already been created, printed and sent to customer in other application or system. In such case Profit 365 only fills missing system and accounting data, and turn uploaded invoice into a full invoice record. This is done without modifying any number, sum, value or tax data. Accounting and system consistency is ensured.
Example: upload invoices from a standalone invoicing service.
Creation of invoices. You create new invoice based on business data (product, amount, invoiced sum). Profit 365 then processes simple data into full invoice record, including sums recalculation, bonuses, pricelists, VAT. Accounting, TAX and system consisntency is ensured.
Example: upload orders from eshop, turn them into invoices and get back a printable output for customer.

Both methods are available at same URL (see above). The difference is amount and structure of the data you are sending to API. POST data which include Rows and VAT are considered as Records of invoice.
Parameters for insert are listed here.

Url	`https://api.profit365.eu/1.6/sales/invoices`
Method	POST
Content	A new invoice data
Example	POST https://api.profit365.eu/1.6/sales/invoices Authorization: Basic * hidden credentials * ClientID: C7A36D... ClientSecret: j7896WnI0U1... CompanyID: da7b2af8-8f3d-4701-8b9d-2988354afb4a Content-Type: application/json { "ordnerID": "cf6eb17b-83d3-4057-82c1-c275a0a23c6f", "warehouseID": "4dc29234-4045-4d61-a4a5-ed57f23da8dd", "partnerAddress": "Milan Vesely\r\nHlavna ulica 4\r\nBratislava", "dateCreated": "2015-01-01", "itemsComment": "Fakturujeme Vám za...", "rows": [{ "code": "PCT-01", "name": "Project documentation", "price": 600.50, "quantity": 1 }, { "code": "MMT-01", "name": "Project marketing materials", "price": 12.30, "quantity": 200 }] }

Update invoice

An existing invoice can be updated, if its business state allows such operation. When updating an invoice, submit all the data, not just fields that have changed.

Url https://api.profit365.eu/1.6/sales/invoices/{id}

Method PUT

Params

{ID} required

A ID of an invoice. Type: GUID

Content An updated invoice data

Example PUT https://api.profit365.eu/1.6/sales/invoices/96109fad-7be1-498c-836e-bb98ba20b282 Authorization: Basic *** hidden credentials *** ClientID: C7A36D... ClientSecret: j7896WnI0U1... CompanyID: CCA256B... Content-Type: application/json { "ordnerID": "6f362140-9a31-4c00-bfc0-c047efe04bd8", "warehouseID": "c372878d-9f34-4d9a-84b4-d8beb9b8d600", "partnerAddress": "Milan Smutny\r\nHlavna ulica 4\r\nBratislava", "dateCreated": "2015-01-01", "itemsComment": "Fakturujeme Vám za...", "rows": [{ "code": "PCT-01", "name": "Project documentation", "price": 600.50, "quantity": 1 }, { "code": "MMT-01", "name": "Project marketing materials", "price": 12.30, "quantity": 200 }] }

Invoice data

ordnerId

required

ID of an ordner where the invoice is stored. (SK: šanón)

Type: GUID

request, response

warehouseId

required

ID of a warehouse.

Type: GUID

request, response

dateCreated

required

Date when invoice was issued (business date not system date)

Type: DateTime

request, response

rows

required

A collection of invoice's rows. The invoice may contain one or multiple rows. Each row represents exactly one invoiced item. See row data

Type: Array

request, response

recordNumber

optional

A unique number of the invoice. When inserting, empty record number will be generated by the counter. When updating, empty record number wont be generated. Duplicate record number will be denied.

Type: String

request, response

Invoice row data

quantity

required

A quantity of an invoiced item. Required value, must be other than zero.

Type: Number

request, response

price

required

A price per unit. This property is conditionally required - either price or priceBrutto must have a value.

Type: Number

request, response

priceBrutto

required

A price per unit including taxes (VAT, etc). This property is conditionally required - either price or priceBrutto must have a value.

Type: Number

request, response

itemId

optional

ID of an item from price list.

Type: GUID

request, response

code

optional

A free text field. If an itemID is used, will be automatically filled by Item's Code. If invoicing an item that is not listed in system, fill manually.

Type: GUID

request, response

name

optional

A free text field. If an itemID is used, will be automatically filled by Item's Name. If invoicing an item that is not listed in system, fill manually.

Type: GUID

request, response

vatID

optional

ID of VAT code. Must be of type 'O' - output (sales). If not supplied, code will be selected based on vatCode.
To get a list of VAT codes, see Catalogs > VAT Codes.

Type: GUID

request, response

vatCode

optional

Code of VAT code. Must be of type 'O' - output (sales). For regular sales, must be valid for creditor's VAT-administering country, as set in invoice vatNumber. For OSS (One Stop Shop), vatCode must be valid for invoice partnerCountry, which must be set. If vatCode is not supplied, VAT code will be selected based on vatRate. Case-sensitive.
To get a list of VAT codes, see Catalogs > VAT Codes.

Type: String

request, response

vatRate

optional

VAT rate in percent. VAT code with supplied rate will be selected, based on invoice vatNumber and partnerNumber3, if any. For OSS (One Stop Shop), invoice partnerCountry must be set. If not supplied, VAT code of invoice will be used.

Type: Decimal

request, response

vatParagraphID

optional

ID of VAT paragraph. Must be valid for supplied VAT code, if any. If not supplied, vatParagraphID of invoice will be used. Otherwise, default paragraph for VAT code will be used.

Type: GUID

request, response

New invoice data

A new invoice data extends a standard invoice data with custom properties. A new invoice data are available only in case when inserting new invoice.

ordnerCode

optional

Code of an ordner where is the invoice stored, alternative to ordnerID.

Type: String

request

warehouseCode

optional

Code of a warehouse, alternative to warehouseID.

Type: String

request

New invoice row data

itemCode

optional

Code of an item, alternative to itemID.

Type: String

request

unitCode

optional

Code of a unit, alternative to unitID.

Type: String

request

Get an invoice printout

Url https://api.profit365.eu/1.6/reports/{reportId}?output=pdf&{invoiceId}

Method GET

Headers Accept is required request header. Allowed values are: "application/pdf".

Params

{reportId} required	A ID of a report. See List of reports Type: Int
{invoiceId} required	A ID of an invoice. Type: GUID

Example https://api.profit365.eu/1.6/reports/3051?output=pdf&recordID=48b8c8f4-1234-4355-98c0-7e04187faf18

Pubished at 4/26/2016 2:36:01 PM
Last edited 10/5/2020 7:25:25 AM